The Accounting Report provides a full overview of all the revenues posted, divided by revenue group, in order to analyse the income.
There are 2 ways of looking at revenue and payments: Billed and Consumed.
Consumed: This filter will show all the consumed revenue that has been processed in the selected time period. So if an item was consumed in that period, it will be included. These could be items that are still on open bills, therefore it may have discrepancies with.
Billed: This filter will show all the billed revenue that has been processed in the selected time period. So if a bill was closed in that period, it will be included. If you run your accounting report based on "billed" revenue, there will be no discrepancies in revenue and payments, as payment will always reflect of full stay revenue.
Each item that is posted in Mews has 2 dates linked to it:
- Creation Date (when the item was posted)
- Consumption Date (when the item was consumed)
Revenue items can have a different creation date from the consumption date, as an item gets posted today on a guest's bill, but get consumed only at a later stage. For example if you book a room today, but only stay a month later.
Payments always have the same creation date as consumption date, as it is impossible to post a payment and "consume" it at a later stage.
So if you run the Accounting Report in "Consumed Mode", the revenue will (almost) never correspond to the payments, as they apply to items that would have different consumption dates.
If you run the report in billed mode, it will ALWAYS be the same, as the key requirement for a bill to be closed is that the a bill is balanced to 0 (so revenue is covered by a payment)